best apps for working in teams

Working in teams: the 5 best apps for working in teams

Working in teams: the 5 best apps for working in teams

Interactive whiteboards, visual roadmaps, document sharing, searching by questions (not KW): the most useful apps for working in teams. 

Organizing and managing workflow can be complex: the ability to work in a team is not taken for granted and often collaborating seems impossible.

But there are smartphone and web apps that are useful for facilitating teamwork. Here are the must-have apps to improve teamwork.



Collaboration between different teams is often difficult, especially when it comes to professionals working with images, such as designers, project managers, and agencies.

That’s why Cage is a tool that provides a complete overview of the project workflow to all team members, allowing them to carry out group tasks or tasks linked to those of their colleagues more quickly. 

There are numerous features that can help teams organize their work: assigning estimated times to tasks, using annotations (sketches, highlighted words, etc.), assigning tasks, and much more



“The interactive, collaborative online whiteboard to bring teams together, anytime, anywhere.” Miro allows teams to work on the same platform, at the same time, being able to see in real-time the changes made by colleagues and interact with them.

It can also be used for online brainstorming, creating diagrams, planning, concept maps, and notes.

To facilitate the construction of projects, Miro provides customizable templates to which you can add images and files, and can be integrated with apps like Trello, Zoom, Slack, and many others.


Toggl Plan 

How to plan all the tasks for a project, in which various professionals collaborate? The workhorse of Toggl Plan is “bring clarity to your team’s work”. How? Through a simple and intuitive tool that allows you to have under control all the active projects and the tasks required for each of them. 

By creating visual roadmaps of each project, you’ll always have a clear idea of the amount of work for each period and you’ll be able to plan activities with greater awareness of being able to complete them.

Ideal for creative agencies, consultants, and implementation teams. 


Google Drive

Within a team, it is not only important to coordinate tasks, but often it is also necessary to work synergistically on the same documents. Among the sharing tools, it is impossible not to mention Google Drive, which allows you to have all the documentation stored in a single platform, organize it as you wish, and work within the same file with colleagues and clients.

To find the archived contents you’ll just have to type a keyword in the search bar to discover all the documents named with it and find what you were looking for. 


Knowledge Insights

When it comes to teams working in a large company, it often happens that there are delays in carrying out daily tasks, because you cannot access the information. Maybe you don’t know the correct version of the document, or you don’t have permission to view it, and so on.

For this reason, Pigro has created a new feature, called Knowledge Insights, that allows you to analyze the quality of the company’s knowledge base and provides useful suggestions to improve its effectiveness and avoid these types of problems.

For example, you can locate files with wrong sharing permissions, outdated or conflicting information, broken links, documents not related to the knowledge base, knowledge gaps in documentation, and more. And in addition to identifying problems you get actionable insights to solve them.


Does your team work remotely? The best apps for organizing remote work according to the Pigro team

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